Purchasing & Requisitions
m2s Purchase & Procurement Module
If any of the following challenges affect the way in which the Purchasing activity is carried out, we can probably help through our Purchasing module (included with ORPMS) –
- Your fleet and warehouses run out of stock or over-order items. A system is required to ensure optimal levels of inventory is maintained
- Existing process prevents stakeholders from tracking the complete purchasing activity and detecting inefficiencies in the process
- Manual processes including the selection of suppliers and comparison of quotations are causing excessive administrative costs and needs to be reduced
- Inefficient workflows have created time consuming approval cycles and needs to be optimized
- Lack of transparency prevents you from monitoring and planning the expenses for the fleet and needs to be addressed
Features
Create Requisitions
Workflows
Linked to Shipserv
Create and manage requisitions that can be directly be sent to Shipserv. If you do not have a Shipserv account, then the Procurement module will follow an alternate workflow (illustrated below)
ORPMS Integration
Integrated under the ORPMS umbrella of products – no additional purchase necessary
Centralised Vendor List
Maintain your own Vendor list and vendor logins
Digital Vendor Evaluations
Single Click RFQ
Quote Comparisons
Compare quotes for an RFQ from all vendors to make the right decision based on vendor price/reliability
Digital Negotiations
Perform negotiations with vendors through the procurement module
Digital Purchase Orders
Issue PO’s through the procurement module
Digital Invoice Registration
Links to PMS
Automatic Reminders
Reports and KPI
Generate custom reports and KPIs specific to your organisation/Fleet/Vessel
Dashboards
Accounting Interface
Integrate accounting systems of your choice with our vessel procurement software *
* this is not a replacement of your current accounting system. We can export data to SAP or other systems
Benefits
Easy Adoption
User friendly purchase module that stimulates easy adoption
Complete Overview
Maintain 360-degree view of all buyer-vendor interactions through the included procurement module
Web Based
Being web-based, this means procurement teams located in different geographies locations can seamlessly collaborate in real time
Ship - Shore Data Sync
Digital PO and Invoice
Procurement/Purchasing module
Our procurement and purchasing module, is a built-in solution tailored to streamline and optimise the complex process of procuring equipment, spare parts, and supplies for vessels in your fleet (default connection to Shipserv). This modules empowers shipowners, operators, and procurement professionals to manage every aspect of procurement efficiently, from requisition to supplier evaluation. The Ship Procurement Software enhances transparency, cost control, and efficiency in the procurement process, ultimately contributing to smoother vessel operations and better financial management. It is built-in to ORPMS, ensuring a seamless integration with the PMS and purchasing module. You do not need to spend additional funds on a separate purchasing module.
Purchasing Module – Non Shipserv workflow.
This workflow is for organisations who do not have Shipserv accounts.
One of the standout features of this module is its ability to centralise procurement operations, allowing users to access vital information, track orders, and manage suppliers from a single platform. It simplifies the creation of purchase requisitions, automates approval workflows, and provides real-time insights into procurement budgets and expenditures. Additionally, it facilitates effective supplier management, enabling users to evaluate supplier performance, negotiate contracts, and maintain a database of approved vendors. By enhancing procurement processes and ensuring compliance with industry standards, Ship Procurement Software helps maritime organisations reduce costs, minimise procurement errors, and maintain a seamless flow of essential goods and services to vessels.
Moreover, the Ship Procurement Software incorporates analytics and reporting capabilities that allow maritime professionals to make data-driven decisions. It provides insights into procurement trends, supplier performance, and cost-saving opportunities, enabling organizations to continuously optimise their procurement strategies. In an industry where efficiency and cost-effectiveness are critical, Our m2s procurement is a valuable asset, helping maritime businesses not only save time and resources but also improve their overall procurement management and vessel operations.
